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GROUPS
FULL SERVICE
GROUP PROGRAMS
Online Bookings
Bookings must be easy for your attendees, you can choose to activate online bookings for all of your guests, or just some.
12,000 sq ft on-site event space
Hotel Arts has 12,000 sq. ft. of on-site conference and event space and an on-site audio visual supplier for every type of event. View our 3D-walkaround below.
BMO Centre Proximity
Hotel Arts is the closest hotel to the brand new BMO Centre - a world-class convention and events centre build to host the world.
Scotiabank Saddledome Proximity
Hotel Arts is the closest hotel to the Scotiabank Saddledome and MNP Community & Sport Centre, walking distance to the Calgary Flames, concerts, and events.
4 Green Keys
Click here to learn more about the steps we’ve taken to reduce our footprint.
Free Wi-Fi
All guestrooms have free high-speed Wi-Fi to support Netflix HD streaming and Microsoft Teams conferencing.
Free Parking
Free heated underground parking is included in our group rates including unlimited in/out privileges.
Advanced Billing Services
All groups benefit from advanced billing services with predefined charge routing by guest, type, and/or meal period for individual or master account billing.
We welcome
1
+
GROUPS EVERY YEAR

EXPLORE OUR GUESTROOMS

Hotel Arts features 185 guestrooms across five room types. We offer discounted group rates for inquiries of ten or more rooms per night and also provide discounted rates for on-site and off-site catered events, even if you only need one room.

We regularly host guestroom blocks of up to 140 rooms per night. If your needs exceed our capacity, we will help you with overflow rooms at nearby hotels, including consolidated billing support.

EXPLORE OUR EVENT SPACES

Hotel Arts has 12,000 sq. ft. of on-site event space in addition to our on-site restaurants Yellow Door Bistro and Freestyle Social Club. Our Spectrum Ballroom can be subdivided into five smaller spaces.

Endless Possibilities

Guestrooms

If you need guestrooms only, we can jump right in! We typically respond to inquiries within one business day.

CORPORATE MEETINGS

Elevate your next corporate meeting or event. Hotel Arts fuses style and sophistication to create an extraordinary setting for your next event. The wide array of meeting spaces, artful settings, and exceptional culinary options are designed to both inspire and delight.

WEDDINGS

Make your wedding a masterpiece. Hotel Arts’ stunning ballrooms, beautiful backdrops, and exceptional service cater to all budgets and styles. Venue rental includes service staff, bartenders, sumptuous menus, and a team dedicated to making your day absolutely perfect.

HOLIDAY PARTIES

Take your Holiday Party to the next level with Events by Hotel Arts. Our onsite event space can be customized to suit your vision and our preferred décor partners will help make this vision a reality.

HOW CAN WE HELP YOU?

Elevate your event with unique style, inspiring spaces, and a convenient downtown location. With stylish meeting spaces, exceptional culinary offerings and a host of amenities, Hotel Arts offers customized programs for your next event. You bring the people, and we will create the unforgettable experience.

ON-SITE SALES MANAGERS
Our Sales & Events team are on-site and live and breathe Calgary.
DEDICATED CONTACT
You will have a dedicated, on-site point of contact for organizing your group.
ON-SITE RESERVATIONS
Our on-site Reservations team can assist all of your attendees, whether they book online, by phone or email.
NEED HELP?
We have a knowledgeable team working 24/7 who can assist with all your needs from bus parking permits, limousine rentals, banner and event collateral printing for your attendees, décor, signage, and registration staff.

Quick Start Block Buying Guide

If you’re new to group blocks, we’ve put together some of the basics to help get you started and on comfortable footing. We are always here to help you.

Rates

Just like airline rates, hotel guestroom rates vary by season. Typically, during quieter seasons, you can expect lower rates, while rates are usually higher during peak-demand seasons. If you have flexible dates, our Sales Managers can help you identify the best month or day of the week to meet your group budget goals.

Blocks

A block is a fixed number of guestrooms set aside for exclusive use by your group. Mutually beneficial arrangements are the key to success for both your group and the hotel. Neither a hotel nor a group planner wants to take on responsibilities they can’t manage.

Hotels can generally offer two ways to plan your group block: contract or courtesy.

Contract

A hotel block contract confirms the number of rooms and the group rate. The contract guarantees availability to the group planner for their attendees at a specific rate – no matter what. The hotel prevents anyone else from buying your block rooms, and in return a hotel asks the group to utilize a minimum number of these rooms, typically 70-90% of the block. If you are planning a conference, a contract provides you peace of mind.

Courtesy

A courtesy rate is a discounted guestroom rate without any guarantees. The discounted rate could be a fixed rate, or a percentage off the hotel’s public rate. Without a contract, the group has no obligation to use any of the hotel’s guestrooms, in return the hotel does not set aside rooms specifically for your group. This can be a good option for small groups who cannot guarantee an attendee number, e.g. a wedding couple wanting to offer a discounted rate for their attendees, but if a hotel sells out you could find that courtesy rate is withdrawn by a hotel. The Hotel Arts Sales team will help you identify appropriate dates for courtesy rates in Calgary.

The most important factor when choosing a hotel is feeling comfortable with timely communication. When you start planning your event, you may find that your needs change. Maybe the contract you signed has too few or too many rooms. Maybe your courtesy rate now needs a guaranteed block to go with it. The more notice you can provide a hotel, the longer they will have to help you. At Hotel Arts, you’ll receive the full support of our Sales and Revenue team, as it’s in everyone’s interest that you succeed.

ACCEPTING RESERVATIONS

Once a contract or courtesy arrangement is in place, you decide how the hotel should accept reservations from your attendees.

ROOMING LIST

If you want to have complete control over who is booking in your group block, you can choose to provide a rooming list, a list of all your guests with their arrival and departure dates, room preferences, and so on (yes, Hotel Arts has a template if you don’t).

Individual bookings

If you want a hotel that is easy to book for your attendees, make sure to choose a hotel that accepts online bookings and has an on-site Reservations team to assist your guests with questions. Hotel Arts provides group planners with a QR code, web link and reference code so guests can book instantly online 24/7. Our reservation platform is optimized for mobile and desktop bookings. Our on-site Reservations team are here to help your guests by phone and email too.

BOTH

Hotel Arts regularly manages blocks which have a mixture of rooming lists and individual bookings, we’ll take you through the options when your block is ready to sell.

Hotel Arts recognizes much of the legwork in connecting groups with hotels is done by talented professional travel experts. You can be confident that our independent hotel group is full of staff with extensive knowledge of experience.

Commission

Unlike some major international brands, Hotel Arts continues to offer 10% commission on all group room rates to registered travel agents and established travel planning companies. Commission can be paid via Onyx in whatever currency you choose via that platform, or by cheque in Canadian or US currency.

Hotel Arts aims to respond to all inquiries within one business day. If you’ve not heard back from us by 72 business hours please give us a call as we may not have received your inquiry.

We can’t speak for other hotels, but you should know that every hotel has a fixed number of rooms available per night and most hotels will anticipate selling a certain number of discounted rooms each night, usually more in quieter seasons and fewer in high-demand periods. If a hotel chooses not to quote it might be because they are already at capacity for discounted rooms. Understanding the market can take years of experience and our on-site sales team can help you navigate the Calgary market. Having flexibility with your dates can result in substantial savings.

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